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Electronic Documents Archive

The Electronic Documents Archive (EDA), polish: Archiwum Dokumentów Elektronicznych, (ADE), is an ICT system enabling the transfer, preservation, sharing and long-term storage of archival materials in electronic form.

The EDA system is used by:

  • Institutions (state, local government and private) – to transfer archival materials in electronic form to the State Archives;
  • Individuals – to transfer archival materials in electronic form to the State Archives;
  • State Archives – to acquire archival materials in electronic form, secure and preserve them on a long-term basis;
  • Users (all interested persons) – to review archival materials in the system.

Idea

The EDA system has been created with the following in mind:

  • Institutions (state, local government) producing and storing electronic documentation that constitutes archival materials to be taken over by the State Archives,
  • Private entities and individuals wishing to transfer archival materials in electronic form to the State Archives,
  • National Archives, which should have the appropriate tools to acquire, secure, store and make available archival materials in electronic form,
  • Users who would like to browse the archival materials available in the system.

Architecture

The EDA system consists of 4 portals:

  • Public Portal – an information website,
  • Portal for Units – intended for employees of units required to transfer archival materials to the State Archives (or those who wish to do so),
  • Archivist Portal – intended for employees of the State Archives and enabling them to transfer archival materials.
  • Administrator Portal – dedicated to EDA system administrators.