Pomoce archiwalne

red. A. Laszuk, wyd. 3, Warszawa 2003, ss. 475,
cena 40,00 zł,
ISBN 83-89115-14-X; ISBN 83-7181-274-4

A. Laszuk (Ed.), wyd. 3, Warszawa 2003, 475 pages,
PLN 40.00,
ISBN 83-89115-14-X; ISBN 83-7181-274-4

Informator zawiera spis wszystkich posiadanych przez polskie archiwa państwowe ksiąg metrykalnych i stanu cywilnego. Przygotowany został jako efekt kwerendy przeprowadzonej w archiwach w 1997 r. i informuje o aktach według stanu na dzień 31 XII 1996 r. Zebrane informacje wprowadzono do komputerowej bazy danych PRADZIAD.
Hasła w informatorze otrzymały układ alfabetyczny według nazw miejscowości, w których lub dla których prowadzone były księgi metrykalne lub stanu cywilnego (parafie, filie, filiały, poszczególne miejscowości z parafii położonych na terenie Galicji, siedziby urzędów stanu cywilnego). W jednym ciągu alfabetycznym umieszczono zarówno obecne, jak i dawne polskie i obcojęzyczne nazwy tych miejscowości, obowiązujące w okresie wytworzenia dokumentacji. Obok nazw miejscowości, podano ich przynależność administracyjną, wyznanie, wezwanie, rodzaj faktu stanu cywilnego (akta znania, alegata, komunikujący, konfirmacje, konwertyci, małżeństwa, rozwody, spowiadający się, urodzenia, zapowiedzi, zgony), daty przechowywanej dokumentacji (zazwyczaj daty roczne, bez szczegółowych informacji o lukach), daty roczne ksiąg, które posiadają mikrofilmy użytkowe, informację o dostępności akt oraz o miejscu ich przechowywania.
nakład wyczerpany


Birth, marriage, death (B.M.D.) and other civil registers which survived evidence the fact that Polish territories were inhabited by various nationalities. The most numerous national groups included the Poles, Jews, Germans, Ukrainians, and Lithuanians. These groups differed from one another not only with respect to the language used and their origin, but also with respect to their religion or faith. As a result of forced relocations, life necessities, and many other circumstances, some of them were leaving Poland to settle down in various foreign countries. The Poles and individuals born on Polish lands are scattered all over the world. In search for their roots, they address Polish diplomatic units and Polish archives with requests for assistance.
In order to facilitate such searches, it was decided to develop a guide with a list of all B.M.D. and other civil registers preserved by Polish State Archives. Preparatory works on this project, designed by Hanna Krajewska, were initiated in 1996. The implementation of the project was planned for the period of two years. In 1997, employees of all State Archives which preserved B.M.D. registers (70 archives altogether) conducted a query in archival fonds of parishes, religious communes, civil registry offices, courts, municipal authorities, private and estate-related ones. All the participants of this query, who deserve our greatest appreciation for the performance of this enormous, often arduous and difficult work, are mentioned on the editorial page with a reference note on archives where they were conducting the search. The query allowed to collect detailed data on the contents of registers and their diversity. The data obtained were entered into a computer database PRADZIAD. The query executed in 1997 was to include records preserved within the holdings of archives as of December 31, 1996, however, new acquisitions, i.e. those taken over in 1997 until the time of the query, were also covered by the query in some archives.
The following data were entered into the database: the name of the place (town/village), in which or for which B.M.D. and other civil registers were kept (parishes, branches, individual villages from parishes located in Galicia, seats of civil registry offices), its administrative and church affiliation, faith, invocation (applicable only in case of several parishes of the same faith located in a given place), the type of civil state facts (records of recognition, attachments, Holy Communion recipients, confirmations, converts, marriages, divorces, confessions, births, banns, deaths), time limits of documents preserved (usually year-based, with no detailed information about the gaps), year-based dates with respect to books with useful microfilms, information about the accessibility of records, the name and the number of archives where documents are kept, the name and the number of a fond, and the name and the number of a remnant fond, as well as other notes related to the preserved books. The query covered only original books preserved in archives. It did not consider microfilms from foreign holdings, which, though preserved at archives, may not serve as the grounds to issue certificates and certified copies.
The following principles were accepted to develop the guide in order to identify towns/villages and their topographic location described by way of administrative affiliation:

with respect to places currently located in Poland information was provided on communes and voivodships according to the territorial division observed in Poland in the years 1975-1998;
with respect to non-existent places or those beyond the present borders of the Polish State information was provided on their administrative affiliation relevant for the period that documents originated from. In case of lands which belonged to Poland before 1939, now being within the borders of Ukraine or Lithuania information referred to counties and voivodships. In case of lands which used to be included into the German Reich, now being situated in Germany or Russia information refers to counties and regencies. In case of lands included into the Russian Empire counties and provinces are specified.
The following publications were used as the basis to define official forms of present, past and foreign names of towns/villages and their administrative affiliation:

Die Wohnplätze des deutschen Reiches, 1 Abteilung, Das Königreich Preußen, Berlin 1885;
Skorowidz polsko-niemiecki i niemiecko-polski miejscowości Województwa Pomorskiego i W.M. Gdańska, (Polish-German and German-Polish Index of Towns and Villages of the Province of Pomerania and the Free City of Gdańsk), Poznań 1920;
Gemeinde Lexikon für den Freistaat Preußen, Band 1, Provinz Ostpreußen, Berlin 1931;
Skorowidz miejscowości Rzeczypospolitej Polskiej z oznaczeniem terytorialnie im właściwych władz i urzędów oraz urządzeń komunikacyjnych (Index of Towns and Villages of the Republic of Poland with Territorially Relevant Authorities, Offices and Transport Facilities), ed. by T. Bystrzycki, Przemyśl-Warszawa 1933;
Gemeinde und Wohnplatzlexikon des Reichsgaus Danzig-Westpreußen, Statistischen Landesamt Danzig- Westpreußen, Band 1, Danzig 1944;
S. Rospond, Słownik nazw geograficznych Polski zachodniej i północnej (Dictionary of Geographical Names in Western and Northern Poland), parts 1-2, Wrocław-Warszawa 1951;
Wykaz urzędowych nazw miejscowości w Polsce (Index of official names of towns and villages in Poland), Warszawa 1980-1982 (with further amendments).
The oldest B.M.D. records in State Archives originate from the 16th century. It is a book of deaths from 1537 of the Evangelical Augsburg faith from the Holy Virgin Mary parish in Gdańsk. However, the majority of B.M.D. and other civil registers come from the 19th century. The newest reach back to 1945.
Preserved registers include those of the following faiths (in an alphabetic order): Adventists, Baptists, Christ Catholics (Christ Katholische), Dissenters, Evangelical, Evangelical Augsburg, Evangelical-Lutheran, Evangelical Uniate, Evangelical-Reformed, Philipones, Greek Catholic Huguenots, Jednowiercy, Catholic-Apostolic, Mohammedan, Mariavites, Mennonites, Jewish, Orthodox, Roman Catholic and Old Lutheran. Sometimes, in B.M.D. registers, in particular, in those preserved at the archives of Malbork, Tczew and Gdańk, we may come across the name of Dissenters. Therefore, it was purposefully introduced into the guide as a faith, although in the 18th century this name referred to non-Catholics, first of all, to members of the Evangelical Church, as determined by the Warsaw Treaty of 1768. Apart from the above mentioned faiths, a term mixed can also be found in those few books, in which various faiths appear one next to the other. A term undefined was introduced to be applied in case of the impossibility to determine the faith of a given register.
As the Protestants used to take over Catholic churches during the Reformation, it was a historical consequence that next to the Evangelical Augsburg faith we can often come across the church under the invocation of various saints. Therefore, invocations of parishes are often referred to as an element of identification. They are usually specified with respect to towns and villages with several parishes of the same faith. If several civil registry offices operated in one place, the area of operation of a given office is defined.
A word Parish also appears in case of the Roman Catholic, Greek Catholic, Orthodox, and Protestant faiths (in respect to the latter, a German term Gemeinde used to be translated as a parish, although the term of a religious commune also exists in historical literature).
Many books come from civil register offices. Documents produced in the years 1808-1825 in the Duchy of Warsaw, Kingdom of Poland, and on territories included into the Russian Empire were also qualified as civil registers. Relevant information followed religious records, referred to as civil registers.
For the needs of this guide, main documents confirming the civil status, i.e. B.M.D. registers were focused on. Only in case of the State Archives in Wrocław baptisms were also taken into consideration (qualified as births, with an applicable note) and burials (qualified as deaths, with an applicable note). The above refers mostly to registers from the 18th century. The publication, however, does not provide information on the remaining series of books preserved by archives, on indexes and inventories, and on dates of microfilms.

Data arrangement
Entries in this guide are arranged in an alphabetic order according to the names of towns and villages, in which or for which B.M.D. and civil registers were kept. The names of these places are presented in one, alphabetic running order, with respect to current and former, Polish and foreign names, officially used during the period of the documents' origin. Archival materials are described under entries of current Polish names, the remaining names of the same place being equipped with proper references to adequate current names. Places of the same name are arranged by voividships and subsequently by communes according to the alphabetic order. References to other places are below full entries of places having the same name. If the reference refers to a repeated name, its affiliation (commune and voivodship) is specified. For the needs of sorting, Polish letters with diacritical signs keep the order in compliance with the Polish alphabet. Letters with other diacritical signs are treated as letters without any such signs. In case of parishes from the lands beyond the Bug river (so called Zabużańskie territories), where separate B.M.D. registers were often kept for each town or village, one entry provides sequences of dates related to the entire parish, and subsequently, those related to the village/town being the seat of the parish.

Each entry includes the following consecutive data:
1. The current name of the place (town/village) where civil state facts were registered, with notes, if applicable, in parentheses; commune or county (if the seat of the commune or the county is identical as the name of the place, this information is not included); voivodship, regency or province (not defined if identical with the name of the place).
2. Faith, invocation, or territorial affiliation of the civil registry office, reference to other places from the same parish, if described under separate entries, the seat of the parish (if the registration of civil state facts was executed in branch offices or separate registers were kept for individual places), notes, if applicable, in parentheses.
3. Types of civil state facts (births, marriages, deaths), dates of preserved books, notes, if applicable, in parentheses. Chronological sequences are arranged by consecutive numbers of archives, and within archives, by consecutive numbers of fonds.
4. The number of archives which preserve records, the number of a fond or collection, and the number of a remnant fond within a collection. A list of archives with their numbers and addresses can be found on pages xiv xvii of the preface to the guide. If records are not accessible or partly accessible, applicable symbols (* or **) appear next to fond numbers, for example in archives no. 56, fond no. 879, records are not accessible. Subsequently, faiths are listed in an alphabetic order, records of the civil register at the end.



The guide you receive reflects the current state of archival holdings of State Archives. It should, however, be remembered that civil registers will be continuously transferred to Polish archives. In due time, it will again become a necessity to take up the effort of publishing information on new holdings. Plans are made to publish a CD-ROM with the entire database, i.e. not only data on basic facts such as births, marriages and deaths, but also on remaining series of documents preserved in State Archives.

ul.Rakowiecka 2D, 02-517 Warszawa
tel.(+48 22) 565-46-00, fax (+48 22) 565-46-14
email: ndap@archiwa.gov.pl